Do You Offer Refunds Or Transfers To Other Athletes?
No we do not. Events of this nature have a lot of costs that are required to be paid far before the event takes place. For this reason we simply cannot offer refunds of any kind for any reason. Deferrals to another calendar year are not allowed either because in doing so it takes spots from that year that generate revenue to pay for that event. We cannot transfer funds from the previous year’s registration because in most cases they have already been allocated to pay for that year’s event even if that participant doesn’t show.
Transfers from one participant to another are not allowed. If you have an emergency and your teammate cannot attend, forcing you to change your teammate to another athlete, we may allow it, but you need to email us at email@example.com for review of that request (subject: teammate change)
Do You Allow Transfers To Other Events (Same Athlete) Owned By Odyssey?
Yes we do. We allow a team, or individual/solo, to transfer between any of our events (Boston, Casco, Les Cheneaux, Orcas) within the same calendar year. Transfer requests from one event to another MUST be made within at least 6-weeks of both the event you’re transferring out of and the event you are transferring into. A transfer fee of $50 will be taken at time of transfer. Your entry MUST stay in your team/individual(s) name(s) and may not be used by anyone else. If you would like to request a transfer please email us at firstname.lastname@example.org (subject: transfer)
Can I Switch Within An Event From One Distance To Another Or From Team To Individual/Solo?
Yes you can. We do allow athletes to transfer from one distance to another with events that have both short and long courses (Casco Bay and Orcas) but requests must be submitted to email@example.com (subject: distance/category change) at least 6-weeks prior to the event date. We also allow athletes to transfer from team to individual/solo or vice versa. If you are changing from team to individual/solo there will not be a refund of the cost difference. If you are changing from individual/solo to a team entry you will be responsible for paying the difference in cost.
Ödyssey SwimRun participants acknowledge and understand that an adventure/endurance event comprised of multiple and alternating transits of varied terrain and open water swims may present unique and unexpected hazards outside the control of race organizers, local governments and private property owners whose property the course may utilize. All participants are required to execute a Participant Waiver and Assumption of Risk prior to competing in the Ödyssey SwimRun event.
The race course will consist of alternating overland routes and swim legs on and between several islands within the Les Cheneaux Area. Overland routes will be casually marked at various points along the course. Swim exit points will be designated by yellow banners and strobes at selected points, but may not be immediately visible from the swim entry point. Maps of the course will be provided to athletes.
Any deviation from the marked course by participants shall be grounds for disqualification.
Mandatory equipment supplied by competitors must consist of wetsuits worn by all competitors covering at a minimum, the torso and upper half of thighs. “Swimskins” or race suits are prohibited. Suits must be similar to swimrun specific suits. THERE WILL BE NO EXCEPTIONS MADE TO THIS REQUIREMENT. Teams unable to produce such suits at the pre-race gear check will not be able to participate.
1 Compass per team (GPS watch acceptable)
1 Whistle per athlete
1 First Aid Pressure Bandage, packed waterproof
1 Tether between teammates for swim legs. Recommended tether length is 8.5′, and it must not exceed 30′ when fully extended. Toggle carabiner or other quick release device must be at each end. Failure to possess or use as required shall be grounds for disqualification.
Mandatory equipment supplied by race organizers
Race bib to be worn at all times by each team member
Swim cap to be worn at all times on swimming legs
Timing Chip – 1 per team member
Recommended or Allowed Gear
Course Map – Waterproof map provided by race.
Swim hand paddles/gloves
Compression calf tubes
Swim pull buoy affixed to thigh or back
Inflatable swim buoy
Swim fins (allowed)
Equipment NOT PERMITTED
Any floatation aid larger than 40” x 24”
Personal floatation devices as swim aids (Tow behind swim buoys OK).
All equipment listed at the pre-race check must accompany the teams at all times. Failure to meet this condition will be grounds for disqualification. Teams may be subject to a gear check following the completion of their race for conformity with this rule.
RACE SUPPORT & SAFETY
Aid stations will be sited at various island locations across the course for fluid replacement and nutrition. Special needs should be carried by the athletes as needed.
Medical personnel will be sited at various island locations and watercraft. Toilet facilities are not available due to the nature of the course, the utmost discretion is expected of athletes. Carry IN/Carry OUT.
Team members must remain together at all times throughout the event and cannot be more than 10 yards apart. Use of the tether during the swim is strongly suggested, if team mates are gapped by more than 10 yards at anytime, they are subject to disqualification. Race organizers reserve the right to make tether use mandatory as the weather conditions may suggest for safety purposes.
The race organization can refuse a team from continuing if they are judged to be incapable of competing safely due to fatigue or injury. Please take this in to account if you are considering the Long Course.
The race organization reserves the right to cancel the event, alter, shorten, hold-in-place or otherwise change the course at any time as a consequence of weather or other unexpected course conditions that may jeopardize the safety of athletes.
CHECKPOINTS & CUTOFFS
Checkpoints will be established on the Long Course that must be reached by a certain time in order to continue racing. Organizers reserve the right to modify these times during the race as conditions require.
A team that has abandoned the race shall report to the nearest checkpoint or race staff as soon as possible.
ATHLETE CONDUCT & RESPONSIBILITIES
All athletes shall become familiar with, accept, and abide by, the race rules.
At all times, athletes shall be respectful of public and private property owners. Waste shall be disposed at designated aid stations ONLY. Toilet waste paper MUST be disposed of at designated aid stations, please carry appropriate supplies to conform to this provision. Failure to do so shall be cause for disqualification.
Athletes are participating with the full knowledge and acceptance of the risk of injury.
Athlete teams are REQUIRED to stop and offer aid, to the best of their ability, to fellow competitors in need, or as requested by race staff. Failure to do so will be grounds for disqualification without exception or recourse. This is the spirit of SwimRun that all competitors must abide by.
Athletes are required to attend a mandatory pre-race briefing in the afternoon prior to race day. This session will be held at a Portland area hotel on the mainland. Athletes failing to attend will not be permitted to race.
RELEASE OF YOUR PHOTOGRAPHIC IMAGE
Participants agree to permit the race organization to utilize photographs, video or film images taken during the event for use in marketing, press accounts, or publicity in print or digital form over all mediums of transmission.